Public health data holdings (PDF) contains a list of the data categories available for each system.

If you are a healthcare provider, health sector organization, or academic health researcher, please submit your request using the following process:

1. Download the data request application form (PDF). We have a single form to request all data holdings
2. Carefully review “Before you complete this application” on the first page of the form. You must provide sufficient detail in your application, and obtain ethics board approval if you are planning to use the data in a research project
3. Complete all questions on the form and follow all instructions. Incomplete applications will not be considered
4. Submit the application form and supporting documents to us by email. Paper applications will not be considered

Data requests are placed in a queue based on date of receipt. Approval times and release of data will vary depending on the complexity of the request. You will be contacted about your request if any clarifications are required. Requests typically require 6 to 12 weeks to process. All requests must abide by our Terms & Conditions (PDF).

Depending on the nature of the data requested and the use of that data, requestors may be asked to sign an additional confidentiality agreement or research agreement before receiving the data.

Fees may apply to offset the cost of processing your request. You will be notified if fees are required.

• For more information on approvals, see PHSA's researcher resources website, Research Administration & Services

Requests for health records are completed under our Release of Health Records process. This process is typically used for processing requests for patient medical records, either from the patient themselves or from a third party such as hospitals, ICBC, and law firms. If you are a third party requesting a health record on behalf of a patient, we require the patient’s written consent prior to release.

1. Download the Request for Access to Health Records (PDF) form. You can also request a form in person from one of our clinics
2. Fully complete the form. Provide all requested information, including appropriate signatures
3. Submit the completed form by fax or physical mail. See the form for contact information. For privacy reasons we do not accept request forms by email

BCCDC will respond to your request within 30 working days. You may be contacted should any additional information or clarification of your request be required.

There is no fee for requesting a copy of your own information (e.g. your medical record). Fees may apply for requests made by a third party on your behalf.

All FOI requests for BCCDC corporate records must be submitted to and processed by the Information Access & Privacy Office at PHSA.

For more information, see PHSA FOI Requests.